Role guides
Admin
Every task of the admin, in the order of the academic year.
The admin sets up and runs the campus. Larger campuses can split this work across several admin accounts with custom roles (for example finance only).
For the term-by-term to-do list, see the Semester checklist for admins.
Once, when the campus starts
| Task | Guide |
|---|---|
| Check what the system already contains | Open |
| Create faculties, study programs and specializations | Open |
| Add buildings, rooms and time slots | Open |
| Review academic settings, grade scale and credit limits | Open |
| Set fees, billing groups and payment methods | Open |
| Add staff, lecturers and heads of faculty and program | Open |
| Create the course catalog | Open |
Before each term
| Task | Guide |
|---|---|
| Set the term dates, exam and make-up periods, holidays | Open |
| Generate, review and publish course packages | Open |
| Open the admission period and the enrollment window | Open |
| Assign academic advisors to new students | Open |
Admission
| Task | Guide |
|---|---|
| Review applicants, accept or reject | Open |
| Verify DPP payments and create students | Open |
| Approve partner applications and record agreements | Open |
| Approve booth events | Open |
Enrollment and payment
| Task | Guide |
|---|---|
| Auto-enroll or bulk-enroll package students | Open |
| Verify payment proofs, settle in person, set up installments | Open |
| Handle scholarships, corrections, reconciliation and period closing | Open |
During the term
| Task | Guide |
|---|---|
| Generate classes, auto-schedule, assign lecturers, publish, lock | Open |
| Book make-up classes | Open |
| Decide student and lecturer requests | Open |
| Validate the achievements students report | Open |
| Switch to emergency online mode when needed | Open |
| Watch attendance reports | Open |
Exams and the end of the term
| Task | Guide |
|---|---|
| Schedule exams, assign proctors, publish | Open |
| Schedule approved make-up exams | Open |
| Follow grade completion, lock grades | Open |
| Close the semester | Open |
| Generate semester status | Open |
| Export PDDikti data | Open |
Graduation
| Task | Guide |
|---|---|
| Approve diploma-supplement points | Open |
| Check eligibility, declare graduates, print the SKL | Open |
See the menus of this role in Roles.